Terms & Conditions

1. General Provisions

These Terms and Conditions govern all legal services provided by Themis Lawyers, a law firm registered in the Netherlands (Chamber of Commerce registration pending). All services are subject to Dutch law and the jurisdiction of Dutch courts.

By engaging our services, clients agree to be bound by these terms and conditions in their entirety. These terms supersede all previous agreements and may only be modified in writing and signed by authorized representatives of both parties.

2. Scope of Services

Themis Lawyers provides legal services in the following areas:

• E-commerce and digital law compliance
• Tobacco regulatory affairs and compliance
• Collection agency representation and debt recovery
• Brand protection and intellectual property enforcement
• Government affairs and regulatory defense
• Commercial litigation and dispute resolution

All services are provided exclusively by qualified legal professionals licensed to practice law in relevant jurisdictions.

3. Client Obligations

Full Disclosure: Clients must provide complete, accurate, and timely information relevant to their legal matter. Failure to disclose material facts may compromise the effectiveness of our representation.

Cooperation: Clients must cooperate fully with all reasonable requests for information, documentation, and assistance in the conduct of their legal matter.

Communication: Clients must maintain current contact information and respond promptly to communications from our firm.

Compliance: Clients must comply with all applicable laws and regulations during the course of our representation.

4. Fees and Payment Terms

Fee Structure: Fees are based on hourly rates, fixed fees, or contingency arrangements as specified in individual engagement letters. All fee arrangements must be confirmed in writing.

Payment Terms: Invoices are due within 30 days of issue unless otherwise specified. Interest at the rate of 1.5% per month may be charged on overdue amounts.

Costs and Expenses: Clients are responsible for all reasonable costs and expenses incurred in connection with their matter, including but not limited to court fees, expert witness fees, travel expenses, and third-party service providers.

Security for Costs: We reserve the right to require advance payment or security for anticipated fees and costs before commencing or continuing work.

5. Confidentiality and Attorney-Client Privilege

All communications between clients and our firm are strictly confidential and protected by attorney-client privilege under Dutch and applicable international law.

We maintain strict information security measures and will not disclose client information except as required by law or with explicit client consent.

This confidentiality obligation survives termination of the attorney-client relationship and continues indefinitely.

6. Limitation of Liability

Professional Standards: We maintain professional liability insurance and adhere to the highest standards of legal practice as required by the Dutch Bar Association.

Limitation: Our liability for any claim arising from our services is limited to the amount of fees paid for the specific matter, except in cases of gross negligence or willful misconduct.

Third-Party Actions: We are not liable for the actions or omissions of third parties, including opposing parties, courts, or government agencies.

Consequential Damages: In no event shall we be liable for indirect, special, or consequential damages, including lost profits or business opportunities.

7. Termination

Client Termination: Clients may terminate our services at any time with written notice. Fees for services rendered through the termination date remain due and payable.

Firm Termination: We may terminate representation in accordance with professional rules, including non-payment of fees, client non-cooperation, or conflicts of interest.

Transition: Upon termination, we will take reasonable steps to avoid prejudice to the client and will provide client files upon request and payment of outstanding fees.

8. Dispute Resolution

Any disputes arising from these terms or our services shall be resolved through binding arbitration under the rules of the Netherlands Arbitration Institute (NAI).

The arbitration shall be conducted in Amsterdam, Netherlands, in the English language, and shall be governed by Dutch law.

Notwithstanding the above, we reserve the right to seek injunctive relief in court for the protection of our intellectual property or confidential information.

9. Intellectual Property

All work product, strategies, and legal analysis developed by our firm remain our intellectual property, except as specifically transferred to the client in writing.

Clients receive a non-exclusive license to use work product developed specifically for their matter for the purposes of that matter only.

Our firm name, logo, and marketing materials are protected by trademark and copyright law and may not be used without written permission.

10. Data Protection and Privacy

We comply with the General Data Protection Regulation (GDPR) and Dutch data protection laws in our handling of client personal data.

Client data is processed only for the purposes of providing legal services and is protected by appropriate technical and organizational measures.

Clients have the right to access, correct, and delete their personal data in accordance with applicable data protection laws, subject to our professional obligations.

11. Force Majeure

Neither party shall be liable for delays or failures in performance resulting from circumstances beyond their reasonable control, including natural disasters, government actions, war, terrorism, or pandemic.

In such cases, performance obligations shall be suspended for the duration of the force majeure event.

12. Governing Law and Jurisdiction

These Terms and Conditions are governed by Dutch law. The Dutch courts have exclusive jurisdiction over any disputes not subject to arbitration.

If any provision of these terms is found to be unenforceable, the remaining provisions shall remain in full force and effect.

These terms may be translated into other languages for convenience, but the English version shall prevail in case of any discrepancy.